Administrative Assistant – Grant Funded (Hourly)

Austin Community College•Round Rock, TX

1d•$24•Onsite

About The Position

Provides complex clerical, administrative, and implementation support for the THECBB Nursing Innovation Grant. Assists grant director and project manager with administrative duties including but not limited to scheduling, documentation, coordination, communications, logistics, record maintenance, and other implementation activities. This is a grant-funded position for a 24-month project period, and continuation is dependent on grant funding availability.

Requirements

High school diploma or equivalent.
Ability to maintain an established work schedule.
Ability to establish and maintain effective internal and external relationships.
Ability to maintain confidentiality of work-related information and materials.
Ability to effectively use interpersonal and communication skills.
Ability to effectively use organizational and planning skills with attention to detail and follow-through.
Ability to enter data, maintain files, and perform other clerical duties.
Effective customer-orientation when working with a multicultural population.
Proficiency in using a variety of spreadsheet, word processing, database, and presentation software.
Knowledge of office procedures and practices.
Knowledge of customer service techniques.
Knowledge of general office and administrative procedures.
Knowledge of recordkeeping and document management practices.
Knowledge of scheduling and meeting coordination.
Knowledge of basic data entry and tracking processes.

Nice To Haves

May also use social media, work with desktop publishing, and update webpages.

Responsibilities

Assists the Project Director, Project Manager / Clinical Partnership Coordinator, and other grant personnel with scheduling, meeting coordination, communications, documentation, and follow-up activities.
Coordinates calendars, meeting invitations, virtual meeting links, room reservations, and other logistical arrangements for project meetings, training activities, pilot events, and partner engagements.
Prepares meeting materials, agendas, attendance records, notes, action-item lists, and other project documentation as assigned.
Maintains organized electronic and physical project files, records, forms, correspondence, and supporting documentation.
Assists with tracking required grant documentation, compliance materials, approvals, participant records, and project-related forms.
Supports maintenance of documentation related to clinical partners, faculty, students, preceptors, training activities, and other project participants.
Assists with collecting, organizing, and entering project data used for implementation tracking, compliance monitoring, evaluation, and grant reporting.
Communicates professionally and effectively with faculty, staff, students, clinical partners, and other project stakeholders.
Maintains confidentiality of student, personnel, partner, and grant-related information.
Performs other related administrative duties necessary to support successful implementation of the Nursing Innovation Grant.
May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.