Administrative Assistant

Patriot Growth Insurance Services and Partner Agencies • Buffalo, NY

8h • $20 - $22 • Onsite

About The Position

At Promark, we understand the important role insurance plays in providing clients and their businesses with financial security and peace of mind. Our state of the art agency management program, dedicated staff, and absolute commitment to maintaining the highest level of integrity, professionalism and unparalleled customer service assures our clients they are always our first priority. Promark Partners Insurance (PPI) Services began in 1977 as an association of three insurance agencies with over 50 years of combined experience, and the desire to pool their knowledge and expertise to build one agency dedicated to serving all the needs of their clients. Today this remains the focus of the agency with a highly skilled staff capable of providing personal, commercial, and professional insurance along with a full range of financial services and risk management. We are proud to be a division of Patriot Growth Insurance Services. Position Overview : If you possess a high level of positive energy and a desire to provide the utmost quality of service to clients, please apply for our position. We pride ourselves on providing excellent salary, benefits, and training for all associates! This position offers an excellent room for advancement opportunity within the company if the candidate displays the appropriate desire, motivation, and aptitude. Work Arrangement : This is a full-time position working in our office located in Williamsville, NY.

Requirements

• 12 years of administrative, clerical, or office support experience preferred
• Demonstrated commitment to delivering a high-quality client and colleague experience
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Ability to operate effectively in a fast-paced, deadline-driven environment
• Strong organizational and time management skills
• Clear and professional written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to learn new systems and internal processes quickly
• Professional demeanor with the ability to build effective working relationships across teams
• High level of integrity and discretion when handling confidential information

Responsibilities

• Serve as the first point of contact for incoming calls and visitors, ensuring a professional and welcoming client experience
• Manage and distribute daily mail and correspondence with accuracy and timeliness
• Maintain and monitor recurring reports, ensuring data integrity and proper routing to internal stakeholders
• Coordinate scheduling across leadership and team members, managing calendars, meetings, and logistics
• Support office operations including purchasing, vendor coordination, and supply management
• Maintain organized records, files, and documentation in accordance with company standards
• Provide administrative support to leadership and team members to ensure efficient daily operations
• Identify opportunities to improve administrative workflows and implement process efficiencies
• Uphold confidentiality and discretion in handling sensitive client and company information

Benefits

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
• Company paid Short-Term Disability, Long-Term Disability and Group Term Life
• Company paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401 (k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed