Administrative Assistant

U.S. Bank • Minneapolis, MN

11d • $24 - $32 • Hybrid

About The Position

U.S. Bank is seeking an experienced administrative assistant to handle duties within the corporate law division. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

Nice To Haves

• Organization & Planning: Demonstrate exceptional organization to manage multiple calendars, deadlines, priorities, etc. Must be self-motivated, have the ability to anticipate potential issues, and accurately assess and resolve problems before they escalate.
• Communication Skills: Strong verbal and written communication skills are essential for interacting with team members, preparation of presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.
• Proactive Problem-Solving: The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges.
• Interpersonal Skills: Building and maintaining positive relationships with colleagues and cross-functional teams is important.
• Time Management: Ability to manage multiple priorities, tasks, and deadlines.
• Adaptability: The ability to adapt to changing priorities and work environments is valuable, especially in a dynamic environment that involves working on various projects.
• Discretion and Confidentiality: Handling sensitive information with discretion is critical.
• Customer Service Orientation: A focus on providing excellent service to internal and external stakeholders.
• Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Word, Excel), AI, and other business tools. Effective use of technology platforms to solve problems, communicate, manage projects and adapt to new technologies.

Responsibilities

• Schedule meetings and maintain calendars
• Coordinate meetings (equipment, catering, etc.), conferences, travel arrangements and manage expense reimbursements
• Ability to work closely with individuals/teams to create presentations in a variety of formats and for different audiences
• Project file creation and management
• Legal invoice management
• Handle a variety of confidential information and documents
• Organize filing systems; preparation of correspondence and documents
• Distribute incoming mail and packages and prepare mail for distribution
• Collect and analyze data, maintain records and database, and prepare specialized reports using a variety of software
• Assist on special projects and Law Division programs
• Perform a broad variety of administrative duties and staff support services for assigned groups and backup for absences of other administrative team members

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED