Administrative Assistant - Equity Derivatives

Jefferies Financial Group • New York, NY

2d

About The Position

Jefferies is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Equity Derivatives team. This role provides high-level administrative support to senior team members and coordinates complex schedules, travel, meetings, expenses, events, and client interactions in a fast-paced global markets trading environment. The ideal candidate is professional, exercises sound judgment and discretion, anticipates needs, and communicates effectively with internal teams, clients, senior executives, and external stakeholders. Strong organizational skills, adaptability, professionalism, and the ability to manage competing priorities accurately and urgently are essential.

Requirements

• Bachelor’s degree required.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple calendars, competing priorities, and urgent requests simultaneously.
• Proactive, resourceful, and solutions-oriented approach.
• Strong interpersonal skills and ability to interact professionally with senior executives, clients, and internal stakeholders.
• Ability to exercise sound judgment and maintain confidentiality.
• Flexible and adaptable, with comfort working in a fast-paced, team-oriented environment.

Nice To Haves

• 5+ years of administrative experience, ideally supporting senior professionals in financial services, global markets, trading, investment banking, or another fast-paced corporate environment.
• Experience working in or supporting a high-pressure trading floor or markets environment.
• Experience with SAP Concur.

Responsibilities

• Provide high-level administrative support to senior members of the Equity Derivatives team.
• Manage complex calendars and schedule meetings, conference calls, internal reviews, client meetings, and cross-functional discussions.
• Identify and resolve scheduling conflicts, shifting priorities, and time-sensitive requests.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and related logistics.
• Prepare, submit, and track expense reports using SAP Concur.
• Serve as a professional liaison with clients, senior executives, assistants, and internal business partners.
• Coordinate internal and external meetings, including room bookings, video conferencing, materials, agendas, and follow-up logistics.
• Greet and host clients, visitors, and external guests professionally.
• Partner with the events team to coordinate internal and external events, client functions, conferences, and team activities.
• Support team members during travel through remote coordination of meetings, logistics, materials, and schedule changes.
• Coordinate printing, production, and distribution of documents, presentations, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a backup to other administrative assistants as needed and contribute to a collaborative support environment.
• Assist with special projects and ad hoc administrative needs for the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level