Administrative Assistant - Equity Derivatives

Jefferies • New York, NY

3d • $95,000 - $115,000

About The Position

Jefferies is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support its Equity Derivatives team in a fast-paced global markets trading environment. The role provides high-level administrative support to senior team members and coordinates complex schedules, travel, meetings, expenses, events, and client interactions. The successful candidate is expected to exercise sound judgment and discretion, anticipate needs, communicate effectively with internal teams, clients, senior executives, and external stakeholders, and manage competing priorities with accuracy and urgency.

The role also involves supporting team members during travel, handling confidential information, providing backup coverage for other administrative assistants, and assisting with special projects and other ad hoc administrative needs. The position is identified as full-time. The listed salary range is $95,000 to $115,000, with the actual offer determined by factors including qualifications, experience, skills, location, internal equity, and business needs.

Requirements

• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple calendars, competing priorities, and urgent requests simultaneously.
• Proactive, resourceful, and solutions-oriented approach.
• Strong interpersonal skills and ability to interact professionally with senior executives, clients, and internal stakeholders.
• Ability to exercise sound judgment and maintain confidentiality.
• Flexible and adaptable, and comfortable working in a fast-paced, team-oriented environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Five or more years of administrative experience, ideally supporting senior professionals in financial services, global markets, trading, investment banking, or another fast-paced corporate environment.
• Experience working in or supporting a high-pressure trading floor or markets environment.
• Experience with SAP Concur.

Responsibilities

• Provide high-level administrative support to senior members of the Equity Derivatives team.
• Manage complex calendars and schedule meetings, conference calls, internal reviews, client meetings, and cross-functional discussions.
• Proactively identify and resolve scheduling conflicts, shifting priorities, and time-sensitive requests.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and related logistics.
• Prepare, submit, and track expense reports using SAP Concur.
• Serve as a professional liaison with clients, senior executives, assistants, and internal business partners.
• Coordinate internal and external meetings, including room bookings, video conferencing, materials, agendas, and follow-up logistics.
• Greet and host clients, visitors, and external guests professionally.
• Partner with the events team to coordinate internal and external events, client functions, conferences, and team activities.
• Support team members during travel through remote coordination of meetings, logistics, materials, and schedule changes.
• Coordinate printing, production, and distribution of documents, presentations, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide backup support to other administrative assistants as needed.
• Assist with special projects and ad hoc administrative needs for the team.

Benefits

• Annual discretionary incentive and retention bonus.
• Medical, dental, and vision coverage.
• 401(k).
• Life, accident, and disability insurance.
• Wellness programs.
• Paid time off, including planned time off such as vacation and unplanned time off such as sick leave.
• Paid holidays.
• Paid parental leave for full-time employees.

What This Job Offers

• Job Type: Full-time