Administrative Assistant - Neonatal ICU - Days

OU Health•Oklahoma City, OK

About The Position

Under general supervision, the Administrative Assistant performs administrative duties that keep day-to-day departmental business operations on track. The position supports departmental staff through technical and clerical work, recordkeeping, document review, scheduling, reception, and office coordination. Duties may vary based on assignment, and the employee may assist other staff and perform other duties as assigned. The role requires maintaining confidentiality, including when handling sensitive records and information. This is a safety-sensitive position under 63 O.S. 427.8 and is subject to a zero-tolerance drug and alcohol standard in compliance with Oklahoma law.

Requirements

Associate degree required.
0–3 years of Administrative Assistant experience required.
Basic knowledge of office procedures and equipment.
Basic knowledge of accounting principles and arithmetic, including multiplication, division, and percentages.
Basic written communication skills, including spelling, grammar, and punctuation.
Good interpersonal skills for interacting with employees, clients, and customers.
Basic computer skills, including some spreadsheet knowledge.
Ability to appropriately maintain and handle confidential information.
Typing and keyboarding skills sufficient to meet the requirements of the position.
No license, certification, or registration required.

Responsibilities

Perform complex technical and clerical functions in support of departmental staff.
Prepare and maintain records, files, and documents, including confidential information.
Gather information and develop summaries.
Assist with documenting the development of department budgets and operational plans.
Recommend changes to office procedures to improve processes and support.
Review and proofread documents, records, and forms for accuracy and completeness.
Arrange and schedule meetings and conferences.
Greet visitors, determine their needs, and direct them to the appropriate area or person.
Arrange appointments and assist with phone calls.
Coordinate services such as maintenance, repairs, supplies, mail, and files.
Assist in training employees on office equipment and procedures.
Maintain the confidentiality of information.
Assist other staff as necessary and perform other duties as assigned.