Administrative Assistant

Abbott Construction•New York, NY

11h•Onsite

About The Position

We are seeking a self-motivated individual to become an integral member of our team. This position may have access to sensitive and confidential information, so diplomacy, tact, and discretion are essential. The ideal candidate will be organized, proactive, and able to multi-task with professionalism. This position is a terrific opportunity for someone who takes pride in their work and enjoys working in a fast-paced and collaborative environment. It does not require prior business knowledge.

Requirements

5+ years of administrative experience
Excellent verbal and written communication skills
Strong time management skills with the ability to multi-task and prioritize
Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Responsibilities

Provide general administrative and technical support to the team
Maintain a variety of records
Assist with the collection, organization and analysis of data
Organize, maintain and update electronic files and templates
Track and file binding documents, policies and invoices, reviewing for accuracy and consistency
Work with marketing on the development of internal and external education, marketing and presentation materials
Assume responsibility for coordinating various department projects and initiatives in support of business and department goals and objectives
Support the local Executives, scheduling meetings, coordinating travel arrangements and processing expense reports
Salesforce lead entries, closed entries, report running & distribution
New job folder set up for RFPs and Awarded Jobs
New project opportunity form completion / job number creation
Download of drawings filing and distribution
Distribution of info / invitations / cost reports, etc.
Travel research / coordination
Set up meetings, organize & check availability of team members
Formatting of meeting notes, reports, etc.
Gathering and entering of data from other BU’s for quarterly client reports