Administrative Assistant

CareAparent•Woodbury, MN

14d•$23 - $28•Onsite

About The Position

CareAparent is a full-service home health care company dedicated to helping seniors live independently in their homes. We foster a culture of hospitality where everyone feels valued and supported. We are proud to be certified as a Great Place to Work® and recognized for our exceptional service. We are seeking a Full-Time Administrative Assistant to support our home health operations. This role is crucial in supporting our leadership and operations teams to deliver outstanding home health services. Joining our team offers opportunities for future growth and advancement. This position reports directly to the SVP of Operations and provides broad exposure across the organization, contributing to CareAparent’s mission and expansion.

Requirements

Associate or bachelor's degree
2+ years in a comparable office or executive assistance role
Proficient with Microsoft Office products (Outlook, Teams, Word, PowerPoint, Excel)
Proficient with virtual meeting platforms (Teams, Meet, WebEx)
Understanding of office procedures such as filing, copying, record keeping
Must pass a background check prior to employment.

Responsibilities

Greet and check-in visitors, employees, and vendors with professionalism and hospitality
Maintain cleanliness of front reception area, meeting rooms, and training room
Answer and route incoming phone calls or messages
Scheduling of office events & coordination of conference rooms
Prepare meetings by ordering, catering, or stocking supplies
Perform administrative duties for CareAparent’s Board of Directors, including but not limited to scheduling, meeting room preparation, greeting, etc.
Manage office supply inventory, including ordering/reordering and budget management
Ensure inventory/stock levels at both Woodbury and Plymouth office locations
Perform general administrative and office functions such as filing, copying, and faxing
Perform data entry functions as needed
Maintain, update, and coordinate the Executive Leadership Team (ELT) calendars
Attend meetings as needed for documentation, follow-up, and coordination
Provide general office administrative support to departments as needed or assigned
Assist with audit/inspection preparation, including greeting surveyors, notifying leaders and team members, and adjusting schedules as needed for surveyor meetings
Ensure adherence to HIPAA and other regulatory requirements
Support the Director of Compliance, Director of Nursing, and QAPI Manager with duties as assigned.
Assist with home health reporting, projects, and other tasks assigned, under the guidance and oversight of the SVP of Operations
Help with scheduling and marketing for in-office and community events (Holiday parties, Company Town Hall meetings, external events & activities)