Administrative Assistant - MTCC

School District of Mystery Lake • Brandon, FL

3h • Onsite

About The Position

Supports ERS operations by completing administrative tasks related to operational activities. Reviews operational reports for accuracy, including ERS records and quality reports. Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports. Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters. Assists the Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).

Requirements

• Five years directly related experience required.
• Experience scheduling and coordinating meetings required.
• Demonstrated ability to provide direction to junior employees which may include workload delegation, on-the-job training and ensuring established deadlines are met.
• Ability to compose correspondence on behalf of senior Directors/Managers.
• Experience recording and preparing minutes and agendas.
• Experience maintaining spreadsheets and databases.
• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• Typing speed 65 wpm.
• Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
• Experience with email and computerized calendars.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Required to work for long periods of time at a computer.
• Current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment.

Nice To Haves

• Previous healthcare experience preferred.

Responsibilities

• Completing administrative tasks related to operational activities.
• Reviewing operational reports for accuracy, including ERS records and quality reports.
• Developing, maintaining and updating a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
• Organizing and prioritizing independently, the administrative activities for senior Directors/Managers and ensuring that all work is completed within established timeframes.
• Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
• Assisting the Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records.
• Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).

Benefits

• A unique ability to work together to make health care better.
• Opportunity to make a difference and contribute to supporting the health of your family, friends and neighbours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED