Administrative Assistant - MTCC
About The Position
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. This position supports ERS operations by completing administrative tasks related to operational activities. The role involves reviewing operational reports for accuracy, including ERS records and quality reports. It also includes developing, maintaining, and updating a variety of databases, such as data collection and entry, assisting with analysis and organization of information, and assisting with report preparation. The Administrative Assistant will organize and prioritize administrative activities for senior Directors/Managers, ensuring all work is completed within established timeframes. Responsibilities include typing, formatting, and proofreading various materials like correspondence, minutes, agendas, manuscripts, policies, procedures, templates, and form letters. The role also assists Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records and takes initiative to handle matters and solve administrative problems that do not require direct supervisor attention.
Requirements
- Five years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Demonstrated ability to provide direction to junior employees which may include workload delegation, on-the-job training and ensuring established deadlines are met.
- Ability to compose correspondence on behalf of senior Directors/Managers.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills is required.
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Experience with email and computerized calendars.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Required to work for long periods of time at a computer.
- Twelve-hour shifts required.
Nice To Haves
- Previous healthcare experience preferred.
Responsibilities
- Supports ERS operations by completing administrative tasks related to operational activities.
- Reviews operational reports for accuracy, including ERS records and quality reports.
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Benefits
- A combination of education and experience may be considered.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
