Administrative Assistant

Element Materials Technology • Bend, OR

32d • Onsite

About The Position

Element has an opening for an Administrative Assistant position at our Extractables and Leachables (E&L) testing Center of Excellence in Bend, OR. This position will work in a cGMP-regulated environment under the direction of the Office Manager in an office setting. This position will work collaboratively with team members to accomplish organizational goals, provide ideas to improve efficiency, and actively contribute to positive relationships with coworkers, vendors, and customers through effective communication and daily task management. The Administrative Assistant will also contribute to team continuous improvement initiatives. This role offers an excellent opportunity to build and strengthen administrative, organizational, and customer service skills while supporting a team of scientific professionals. Element Bend is known for its focus, expertise, and scientific contributions in the field of E&L testing for the biopharmaceutical, pharmaceutical and medical device industries. As an Administrative Assistant, you will play a key role in supporting daily operations in a fast-paced environment that values collaboration, professionalism, and attention to detail. At the same time, we foster a casual, flexible, fun, and supportive team environment that encourages growth and teamwork. Only Applicants that submit a cover letter will be considered for this role.

Requirements

• 2–3 years of experience in an administrative assistant, office coordinator, or similar support role.
• Proficient in Microsoft Office applications, with strong working knowledge of Excel, Word, and PowerPoint.
• Experience working with ERP systems required; experience with Microsoft Dynamics 365 (D365) is a plus.
• Experience managing multi-line or VoIP phone systems in a professional office environment.
• Strong customer service skills with the ability to interact professionally and effectively with both internal and external stakeholders.
• Demonstrated willingness to learn new systems and processes, with a continuous improvement mindset.
• Strong verbal and written communication skills with the ability to collaborate effectively across departments.
• Ability to work independently while contributing positively to a team-oriented environment.

Nice To Haves

• Associate Degree preferred. An equivalent combination of relevant education and experience will be considered.

Responsibilities

• Enter and maintain accurate data within Microsoft Dynamics 365 (D365), including creating purchase requisitions, tracking purchase orders, and generating customer invoices.
• Manage vendor records, including onboarding new vendors and maintaining the qualified vendor list within D365, ensuring alignment with the Approved Vendor List as maintained in the EQMS by QA.
• Provide administrative support to the Office Manager, General Manager, and site staff, assisting with daily office operations and administrative tasks.
• Serve as the primary receptionist and administer the Visitor Management System, ensuring a professional and welcoming experience for visitors, customers, and vendors.
• Maintain and organize office and breakroom inventory, monitoring supply levels and coordinating replenishment as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree