Administrative Assistant

Bog & Barley • Memphis, TN

10d • Onsite

About The Position

The Administrative Assistant works directly with the Director of Operations, Director of Restaurants, and Ownership team. This role is responsible for managing diverse projects across both the restaurant and property management groups, handling documentation, and managing correspondence for leadership.

Requirements

• Oversee Toast POS and payroll modules.
• Manage the Payroll Benefits and Time Away (PTO accruals) modules.
• Generate and analyze Toast Reports and other integrated applications.
• Assist with band and entertainment bookings, including rates, schedules, contracts, and W9s.
• Support special events like wine and whiskey dinners.
• Provide support for accounting, taxes, banking, and 401k administration.
• Assist with audits for Commercial and Workers' Compensation insurance.
• Oversee social media creation for all restaurant properties and support Obsidian PR.
• Act as a corporate representative at manager meetings, taking notes, providing summaries, and following up on action items.
• Manage inbound email and facilitate investor communications and reporting.
• Conduct site visits for the Director of Operations and manage professional relationships via thank-you notes, flowers, or cards.
• Coordinate property viewings, lease signings, renewals, and rent collection.
• Schedule repairs and oversee regular servicing for HVAC and pest control.
• Manage DoorLoop records, property insurance (State Farm & Brisa), and utility/bank platforms (MLGW, KTAM, Naylo).
• Maintain alarm systems and organize duplicate key sets for office and midtown locations.
• Manage the online shop for Celtic & Bog merchandise.
• Support outreach projects (OWL, Memphis Irish Society) and vet donation/sponsorship requests.
• Assist ownership with personal gifting, notes, and family event planning.

Responsibilities

• Oversee Toast POS and payroll modules.
• Manage the Payroll Benefits and Time Away (PTO accruals) modules.
• Generate and analyze Toast Reports and other integrated applications.
• Assist with band and entertainment bookings, including rates, schedules, contracts, and W9s.
• Support special events like wine and whiskey dinners.
• Provide support for accounting, taxes, banking, and 401k administration.
• Assist with audits for Commercial and Workers' Compensation insurance.
• Oversee social media creation for all restaurant properties and support Obsidian PR.
• Act as a corporate representative at manager meetings, taking notes, providing summaries, and following up on action items.
• Manage inbound email and facilitate investor communications and reporting.
• Conduct site visits for the Director of Operations and manage professional relationships via thank-you notes, flowers, or cards.
• Coordinate property viewings, lease signings, renewals, and rent collection.
• Schedule repairs and oversee regular servicing for HVAC and pest control.
• Manage DoorLoop records, property insurance (State Farm & Brisa), and utility/bank platforms (MLGW, KTAM, Naylo).
• Maintain alarm systems and organize duplicate key sets for office and midtown locations.
• Manage the online shop for Celtic & Bog merchandise.
• Support outreach projects (OWL, Memphis Irish Society) and vet donation/sponsorship requests.
• Assist ownership with personal gifting, notes, and family event planning.

Benefits

• 401(k) matching
• Health insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed