Administrative Assistant

Labor On Demand • San Antonio, TX

1d • Onsite

About The Position

Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. Exercises no supervision. Essential Job Functions Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. Types and proofreads reports, letters, memos, flyers, and statistical charts. Responds to inquiries about department services and activities; assists visitors as necessary. May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). Verifies and reviews correspondence for conformance with established policies and procedures. Orders and maintains inventory of office supplies. Coordinates, organizes, and maintains general office records. Prepares routine reports and correspondence. May research and compile data for special projects and reports. Orders supplies and equipment; maintains petty cash fund. Issues permits and collects associated fees. Performs related duties and fulfills responsibilities as required. DEPARTMENT SPECIFIC: Department of Human Services - staff at Senior Centers: Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds DEPARTMENT SPECIFIC: Department of Human Services - staff at Senior Centers: Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds.

Requirements

• High school diploma or GED equivalent.
• One (1) year experience in general clerical work.
• Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
• Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.
• Knowledge of basic mathematical principles and methods.
• Knowledge of principles and procedures of record keeping and filing.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to perform routine clerical work.
• Ability to establish and maintain effective working relationships with the general public and City staff.
• Ability to interpret and apply city and assigned department policies, procedures, and guidelines.
• Ability to compile, organize, maintain accurate and complete records, and files.
• Ability to learn data retrieval and input methods.

Nice To Haves

• Experience in Department of Human Services - staff at Senior Centers.
• Experience in Aviation - Airport Police.
• Experience in Municipal Court.
• Experience in Parks and Rec - Park Police.

Responsibilities

• Performing a variety of secretarial and clerical duties.
• Maintaining personnel records and payroll.
• Data entry, filing, distributing mail, answering telephones, and taking messages.
• Typing and proofreading reports, letters, memos, flyers, and statistical charts.
• Responding to inquiries about department services and activities.
• Assisting visitors.
• Preparing payroll and associated transactions.
• Compiling and maintaining personnel records.
• Verifying and reviewing correspondence for conformance with established policies and procedures.
• Ordering and maintaining inventory of office supplies.
• Coordinating, organizing, and maintaining general office records.
• Preparing routine reports and correspondence.
• Researching and compiling data for special projects and reports.
• Ordering supplies and equipment.
• Maintaining petty cash fund.
• Issuing permits and collecting associated fees.
• Unloading and sorting food commodities from pallets (Department Specific).
• Assembling food boxes and packages for distribution to Senior Center members (Department Specific).

Benefits

• Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor.
• These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.
• Employees of Labor on Demand Inc. are also protected against retaliation.
• Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated.
• Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED