Administrative Assistant - All Practice Areas

Dykema•Los Angeles, CA

17h•Onsite

About The Position

Dykema Gossett PLLC is seeking an experienced Administrative Assistant to support attorneys and paralegals across all practice areas in its Los Angeles office. Under the supervision of the Office Administrator, this role helps provide quality legal services to clients by preparing correspondence and legal documents, handling electronic and paper court filings, maintaining calendars and files, scheduling meetings and depositions, and anticipating client needs. The position requires independent prioritization, discretion, strong organizational skills, and the ability to meet deadlines while delivering professional service to internal and external clients. The work environment is professional, diverse, and collaborative, with a business-casual dress standard. The firm participates in Mansfield Certification. The stated salary range is $70,000–$85,000 in Los Angeles; the offered salary depends on factors including work location, skills, applicable experience, education, market data, and internal equity.

Requirements

High school diploma or GED required.
Three to five years of related work experience in a law firm or corporate setting.
Experience in multiple legal practice areas.
Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel, and PowerPoint.
Excellent written and verbal communication skills, including grammar, spelling, and proofreading.
Strong organizational skills and the ability to multitask and independently meet deadlines.
Ability to provide superior, professional service to internal and external clients.
High degree of confidentiality regarding clients, guests, documents, and conversations.
Ability to work overtime when required.
Typing speed of 55 WPM or greater.

Nice To Haves

One to two years of post-high-school education preferred.
Knowledge of state, federal, and appellate court procedures, including PACER and ECF filing procedures.
Knowledge of NetDocuments, Elegrity, FileTrail, and Chrome River.
Ability to use a redlining tool.

Responsibilities

Independently prioritize daily work and ensure high-priority items are completed on time.
Type, transcribe, revise, modify, and proofread correspondence, memoranda, notes, outlines, legal documents, charts, and forms from drafts, originals, or dictation; meet project deadlines.
File electronic and non-electronic documents with courts and other entities.
Process new clients and matters through the new business intake (NBI) software system, including submitting conflict-check, screening, and new-matter request forms and setting up engagement letters.
Maintain and coordinate attorneys’ calendars, schedule appointments, and remind attorneys of appointments and important dates.
Schedule meetings and depositions.
Make travel arrangements and prepare itineraries.
Gather materials needed for assignments from files, the Records Department, Legal Information Services, and other sources.
Review and route incoming mail that is not marked personal and confidential, when requested.
Prepare and process outgoing mail, arrange specialized mail or messenger services when needed, and ensure attachments, exhibits, and enclosures are included.
Coordinate activities with Office Services as needed.
Answer and screen telephone calls, assist callers independently, and use discretion in escalating urgent or emergency calls or referring callers to others.
Enter and/or release attorneys’ time when required and maintain current billing-number lists for assigned timekeepers.
Prepare and submit expense reports.
Maintain and organize digital and hard-copy files upon request, in coordination with the Records Department.
Assist other administrative assistants with overflow work.
Perform other responsibilities or tasks as requested.