Administrative Assistant - All Practice Areas

Dykema•Los Angeles, CA

1d•$70,000 - $85,000•Onsite

About The Position

Dykema Gossett PLLC is seeking an experienced Administrative Assistant for all practice areas in its Los Angeles office. Under the supervision of the Office Administrator, the role supports attorneys and paralegals in delivering legal services to clients, including preparing correspondence and legal documents, handling electronic and paper court filings, maintaining calendars and files, scheduling meetings and depositions, and anticipating client needs. The position requires prioritizing daily work independently, meeting deadlines, coordinating administrative and legal support tasks, and providing professional service to internal and external clients. The workplace is described as professional, diverse, collaborative, and business casual.

Requirements

High school diploma or GED required.
Three to five years of related work experience in a law firm or corporate setting.
Experience in multiple legal practice areas.
Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel, and PowerPoint.
Ability to use a redlining tool.
Excellent written and verbal communication skills, including grammar, spelling, and proofreading.
Strong organizational skills and ability to multitask and independently meet deadlines.
Ability to provide superior, professional service to internal and external clients.
High degree of confidentiality regarding clients, guests, documents, and conversations.
Flexibility to work overtime when required.
Typing speed of at least 55 WPM.

Nice To Haves

One to two years of post-high-school education preferred.
Knowledge of state, federal, and appellate court procedures, including PACER and ECF filing procedures, is a plus.
Knowledge of NetDocuments, Elegrity, FileTrail, and Chrome River is helpful.

Responsibilities

Prioritize assigned daily work independently and ensure high-priority items are completed on time.
Type, transcribe, revise, modify, and proofread correspondence, memoranda, notes, outlines, legal documents, charts, and forms; prioritize assignments and meet project deadlines.
Submit electronic and non-electronic filings to courts and other entities.
Process new clients and matters through the new business intake (NBI) system, submit conflict check, screening, and new matter request forms, and set up engagement letters.
Maintain and coordinate attorneys’ calendars, schedule appointments, and remind attorneys of appointments and other dates.
Make travel arrangements and prepare itineraries.
Gather materials needed for assignments from files, the Records Department, Legal Information Services, and other sources.
Review and route incoming mail when requested; prepare outgoing mail, arrange specialized mail or messenger services, confirm attachments and enclosures, and coordinate with Office Services as needed.
Answer and screen telephone calls, assist callers, and use discretion when deciding whether to contact an attorney about urgent or emergency calls or refer callers elsewhere.
Enter and/or release attorneys’ time when required and maintain current billing-number lists for assigned timekeepers.
Prepare and submit expense reports.
Maintain and organize digital and hard-copy files on request in coordination with the Records Department.
Assist other administrative assistants with work overflow.
Perform other responsibilities and tasks as requested.