Administrative Assistant

Titan Materials Group•Sterling, VA

9d•Onsite

About The Position

Titan America, LLC, is a leading environmentally and socially progressive heavy building materials company located in the eastern United States. Titan America is part of the TITAN Group, an independent, multi-regional producer of cement and other related building materials. Our products include cement, aggregate, ready-mixed concrete and fly ash beneficiation. TITAN Group has a record of continuous growth since its establishment in 1902. It has expanded its production and distribution operations into 13 countries, employing more than 5,500 people. Our products protect human life and personal property, improve the quality of life, generate economic prosperity and connect society. Success begins with hiring the right people to partner with us as we grow and develop our business. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years. Titan America has an immediate opening for an Administrative Assistant at its facility in Sterling, VA. This position will provide high levels of customer service and cross functional support to the NOVA organization and will report to the General Manager at Sterling, VA.

Requirements

Strong verbal and written communication skills
Continuous improvement mentality
Ability to understand and satisfy the needs of the customer
Professional attitude
High levels of energy
Ability to adapt quickly, be flexible, and manage change effectively
Excellent planning, organizational abilities
Strong attention to detail
Able to multitask and prioritize competing requirements
Ability to work with limited supervision to complete work assignments, under tight deadlines
Advanced computer proficiency and knowledge of MS Office including Word, Excel, PowerPoint and Outlook
Ability to build effective spreadsheets and analyze data through visual presentations
Bachelor’s degree and one to two years’ experience or any equivalent combination of education and experience

Responsibilities

Provide full cycle administrative support for business initiatives, including coordination of projects, and training activities
Compile, scan, and validate delivery tickets, manage the parked report, investigate back charges, maintain accounting records
Receive goods and update systems, verify product/service received against purchase order, reconcile discrepancies
Provide assistance with inventory and reconciling variances
Serve as a resource to answer employee or customer questions, providing customer service, problem resolution, and assistance
Approve, code, and submit departmental invoices for payment
Produce regular reports and analysis to inform management on major KPI’s
Assist with SAP, QC, and other system data entry
Support Dispatch with order taking and accurate order entry into the dispatch system
Perform clerical duties including correspondence, mail sorting, maintaining filing system to ensure an audit ready stance
Prepare and assist managers with presentation materials, coordinate meetings/travel to include reservations and arrangements
Provide excellent customer service and interact effectively with all levels of the organization
Attend meetings to record, transcribe, and distribute minutes
Responsible for coordination of company meetings, reservations
Assist in special projects and other related duties as assigned