Administrative Assistant

Trans Mountain • Edmonton, AB

1d • Onsite

About The Position

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups. Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us! Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as an Administrative Assistant. In this position, you will play a key role in being responsible for providing administrative and clerical services to ensure effective and efficient operation of the office and support the work of management and other staff.

Requirements

• Community college diploma or equivalent required.
• Minimum 3 years of administrative support experience, preferably in an oil and gas or industrial environment, with strong knowledge of office administration.
• Advanced proficiency in Microsoft Outlook, Word, and PowerPoint.
• Intermediate proficiency in Microsoft Excel.
• Strong proficiency in OneNote, Teams, and SharePoint.
• Conflict resolution and public interaction skills.
• A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Nice To Haves

• Post-secondary training in business systems, Microsoft Office, word processing, accounting, or a related field is considered an asset.
• Emergency response and safety training are preferred.

Responsibilities

• Provide general administrative assistance including organizing mail, answering telephones, photocopying, paper/electronic filing, and document preparation and control including updating manuals.
• Maintain files and process documentation specific to the business area.
• Coordinate meetings, travel arrangements, and office services including maintenance supplies and equipment.
• Participate in safety meetings and emergency response exercises as well as support other field-related functions such as P/L awareness, landowner notifications and handouts, and contractor functions.
• May provide data entry, scanning, and administrative support across corporate systems, including D365, ADP Workforce, BMO Spend Dynamics, Totara, and internal reporting systems for unauthorized activity and operational incidents.
• Assist with department financial administration including budgeting, invoice coding, BMO card coding, employee expenses, new vendor setup, and procurement activities in D365 and BMO Spend Dynamics.
• Communicate with internal (head office departments, other districts) and external (public, contractors, consultants) groups.

Benefits

• Valuable experience providing opportunity for professional development and career advancement
• An opportunity to engage with and learn from some of the most talented and experienced people in the business
• Competitive compensation
• Comprehensive benefits programs including flexible benefits, pension and savings plans
• A place to share a sense of purpose and build relationships
• Meaningful work that makes a difference
• An opportunity within the Canadian energy industry

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree