Administrative Assistant - Part-Time

Clearwater Paper•Columbia, SC

34d•Onsite

About The Position

The Part-time Administrative Assistant/HR is responsible for administrative support duties are required as deemed necessary by management. Projecting company values and attitudes to other team members is key to this position. Must be able to handle confidential matters in a sensitive and discreet manner. Must be able to perform their duties with minimal supervision and communicate effectively and professionally with co-workers and management. Must be computer literate and able to follow procedures. Responsible for maintenance of files, correspondence documentation, communication of employee issues, and support to the operations. Must be able to handle confidential matters in a sensitive and discreet manner. Must be computer literate and able to follow procedures.

Requirements

High school diploma or college education preferred - technical certificate a plus
Six months or greater in similar roles strongly preferred.
Professional presentation of self
Must be thorough, flexible, detail-oriented, and able to prioritize.
Intermediate knowledge of Word, Excel and Power Point preferred.
Highly organized with abilities in managing multiple projects concurrently.
Work well in team environment
Strong communication skills written and oral.
Excellent computer skills
Positive attitude
Ability to speak and understand English.
Dexterity in typing and adding.
Varied conditions from office to Production floor
Ability to sit for most of an assigned shift.
25-30 hours/week for initial startup, then 20-25 hours/week
Occasional extra hours to meet work demands.

Nice To Haves

Texas facility - ability to speak/understand Spanish a plus

Responsibilities

Performance of administrative support duties, including calendar maintenance, fielding foot traffic, managing correspondence and reporting
Answer phones as the receptionist
Collects and distributes mail and packages.
Create and coordinate correspondence and documents.
Assist in the preparation of organization-related reports and presentations.
Facilitate meetings, and coordinate appointments - may include coordination of site lunches and events.
May assist in the coordination of customer visits and provide materials and/or support as needed.
Leads and works in concert with other location admins in the coordination of monthly/quarterly events supporting corporate initiatives, such as Heritage Months and charitable contribution events for designated site.
Order and maintain inventory of general supplies: flyers, letterhead, envelopes, office supplies, testing supplies, safety-related items, and required production tools, custodian supplies, and office/printer/coffee supplies.
Maintains and generates reporting and weekly graphs in support of the operations.
May post information on communication boards and media per site practice.
Act in a manner consistent with company values and attitudes
Other duties as assigned by Management.
Accountable for time sensitive and/or confidential material
Communicates & sends hours worked to temp agencies and handles new hires.
Assists in conducting new employee orientation and safety orientations.
Assists in fielding general questions regarding benefits programs such as life, health, dental and disability insurances, pension plans, vacation, leave of absence and employee assistance.
Assists with open enrollment
Assists with password and access issues.
Assists in responding to inquiries regarding policies, procedures and programs.
Maintain records for employee safety shoe and prescription eye protection programs for assigned site.
Update employee statistics and anniversaries and birthdays