Administrative Assistant

West Kendall Toyota•Miami, FL

40d•Onsite

About The Position

Bean Automotive Group is seeking an Administrative Assistant to join their operations. In this role, the primary responsibilities include assisting the dealer in routine clerical and administrative duties. This position requires a high school diploma, basic computer knowledge, excellent communication and organizational skills, high integrity, strong interpersonal skills, and a valid driver's license. The role involves handling confidential information and requires the ability to interact courteously with others to create a positive work environment.

Requirements

High-school diploma.
Basic computer knowledge.
Excellent verbal and written communication skills.
Organizational skills for efficient office control.
High Integrity.
Strong Interpersonal skills.
Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
Must have a valid driver’s license.
Employment is contingent upon successful completion of a thorough drug and background screening to include MVR.

Nice To Haves

This position has access to sensitive or private information that must be kept confidential.

Responsibilities

Answers telephones and takes messages or transfer calls.
Schedules appointments and updates event calendars.
Sorts and handles incoming mail and outgoing mail.
Copies, files, and maintains paper or electronic documents and records.
Edits company correspondence and ensures document accuracy.
Drafts routine memos, billing, or other reports.
Arranges staff meetings.
Maintains databases and filing systems, whether electronic or paper.
Prepares and processes billing and other office documents.
Performs basic bookkeeping.
Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.
Works on personal and confidential matters of the Dealer as needed.

Benefits

3 weeks of Paid Time-Off per year.
Paid Holidays.
401(k) Retirement Plan with 50% Employer Match.
Paid Health, Gap, Life and AD&D Insurance.
Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.
Paid Volunteer Time-Off Program.
Award-Winning Wellness Program and Healthcare Premium Incentives.
Employee Discounts.
ASE certification reimbursement and paid continuing education program to further your career.
Continued education, manufacturer hands-on and web-based training.