Administrative Assistant

Lancaster County Government•Indian Land, SC

10d

About The Position

Under general supervision, the individual in this position performs a variety of general office, clerical, technical, and related administrative support duties for the department director and professional staff.

Requirements

Requires a high school diploma or equivalent with vocational or technical school training in secretarial science
A minimum of three to five years of administrative and clerical experience
An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Responsibilities

Answers phone calls, schedules meetings and supports visitors
Carries out administrative duties such as filing, typing, copying, scanning, etc.
Maintains a detailed database of projects in the MS4 service area
Makes travel arrangements for Supervisor and staff when necessary
Exhibits polite and professional communication via phone, email, and in person
Supports the team by performing tasks related to organization and efficiency
Maintains supplies and places orders when necessary
Utilizes various software programs to view, edit and update projects
Handles department expenses; reconciles accounts with receipts using the BOA software, prepares claims for payment and any related accounting duties
Schedules meetings; prepares agendas, sends invites, tracks responses, gathers and distributes related meeting materials, takes, prepares and distributes meeting minutes
Oversee the preparation of the annual report to SCDHEC; gathers data from staff, finalizes report in a timely manner
Provides assistance to staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages.
Performs other duties as may be necessary