Administrative Assistant, Wharton Global Youth Program

The Wharton School•Norfolk, VA

1d•$19 - $23•Hybrid

About The Position

The Wharton Global Youth Program is seeking a dedicated Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This position offers a diverse set of responsibilities and is an excellent opportunity to engage with various aspects of our programming.

Requirements

Bachelor's degree
0-2 years of experience
Ability to work in an office setting with both digital and in-office tools
Demonstrated knowledge of office digital tools, including the MS Office suite and other comparable tools
Must be in the office at least 3 days each week, with additional in-office days during peak periods

Nice To Haves

Enthusiastic and dedicated individual interested in a higher education environment
Committed to excellence
Strong attention to detail
Keen ability to work in an office setting with both digital and in-office tools
Passionate about fostering educational development and enriching student experiences

Responsibilities

Provide project-based support for programs and competitions, including managing administrative functions and reconciling financial transactions
Serve as the primary point of contact for Salesforce Help Desk tickets, triaging requests and assigning them to staff for response, as well as offering Tier 1 level support
Provide support with social media and other marketing materials
Oversee the background check clearance process for all new instructional staff working with minors
Staff the office front desk and manage the main phone line, ensuring a welcoming and supportive first touchpoint for students, faculty, staff, and parents
Collaborate with Wharton Finance & Administration and the Wharton Executive Education Operational Team to manage supply orders and materials for team operations
Manage daily operations for the Wharton Global Youth suite in partnership with Wharton Huntsman Hall Operations

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Exceptional tuition benefits for employee, spouse, and dependent children
Tuition assistance for dependent children at other institutions
Generous retirement plans (Basic, Matching, and Supplemental)
Pre-tax or Roth savings options for retirement
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work (vacations, personal affairs, illness, family time)
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources, cultural and recreational activities
Discounts on arts and entertainment, transportation, mortgages, new cars, cellular phone service plans, movie tickets, and theme parks
Flexible Work Hours
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance (reimbursement for qualified expenses)