Administrative Assistant - Hybrid

Mayo Clinic • Phoenix, AZ

8h • $22 - $31 • Hybrid

About The Position

Mayo Clinic is a top-ranked healthcare provider dedicated to putting patients first and investing in its employees with competitive compensation and comprehensive benefits. The Administrative Assistant role offers opportunities for continuing education and career advancement within the organization.

Requirements

• High school diploma or GED equivalent required.
• Demonstrated proficiency with general office and organizational skills.
• Demonstrated customer service skills and understanding of and adherence to confidentiality policy.
• Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships.
• Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.
• Demonstrates professionalism and mutual respect when interacting with others.
• Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling.
• Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).

Nice To Haves

• Some college preferred.
• Three years of secretarial experience preferred.

Responsibilities

• Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s).
• Exhibits confidentiality, flexibility, accountability, and professionalism.
• Prioritizes heavy work volume among the various areas according to department demands.
• Transcribes correspondence/documents.
• Maintains calendars.
• Schedules meetings.
• Makes travel arrangements and processes reimbursement for travel and other professional expenses.
• Answers multi-line telephones and provides related follow-through.
• Creates and maintains web pages and databases/spreadsheets.
• Provides support to departmental projects/activities as assigned.
• Prepares reports, meeting agendas and minutes, and presentation materials.
• Maintains electronic files and records.
• Serves as a resource to the institution for department related needs and questions.
• May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in a fast-paced environment.

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED