Administrative Assistant in Family Home Program

Boys Town • Omaha, NE

1d • Onsite

About The Position

Performs a wide variety of clerical, administrative, and receptionist duties. Provides assistance to other departmental staff, volunteers, and visitors. Provide administrative support to the Family Home Program in NE. Work Full Time: Monday - Friday 8:00 am to 5:00 pm

Requirements

• Minimum of one year of administrative or clerical experience required.
• If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of transfer or hire required.
• If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative (CITI) certification within 30 days of transfer or hire required.
• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications with a proficient ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.

Nice To Haves

• High school diploma or equivalent is preferred.

Responsibilities

• Provides administrative support.
• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Assists in organizing events as needed.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.
• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

Benefits

• Reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location for employees and their dependents enrolled in medical benefits.
• Low to zero-dollar co-pays on certain maintenance drugs under pharmacy benefits.
• No cost mental health visits to an in-network provider.
• Generous match on their 401K or 401K Roth account.
• Tuition reimbursement.
• Parenting resources from experts.
• Professional development opportunities within the organization.
• Free visits to Boys Town physicians and free prescriptions under the Boys Town Medical Plan.
• Tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED