Administrative Assistant - OB/GYN - Abington, PA

Jefferson Health Plans•Abington Price MOB, PA

2d•Onsite

About The Position

The Administrative Assistant performs clerical, administrative, and general office duties, including transcription, typing, records and file maintenance, mail distribution, and telephone reception. The role provides secretarial services to a middle- or upper-level management position or department and requires understanding the supervisor’s responsibilities and operating methods, as well as knowledge of department and/or hospital or university procedures. The position supports project plans, scheduling, program reporting, complex meeting processes, correspondence, and communications. It also handles incoming calls and visitors, screens communications, relays messages, provides information, and directs non-routine inquiries to appropriate staff. The position is based at 1245 Highland Avenue in Abington, Pennsylvania, and is scheduled for a workday day shift.

Requirements

High school diploma required.
Proficiency in secretarial skills.
Experience with computers and standard office software applications.
Knowledge of PowerPoint is required.
Effective communication skills, including accurately transmitting, receiving, and interpreting ideas, information, and needs.
Ability to work constructively and collaboratively with a variety of individuals and groups.
Knowledge of customer service concepts and ability to meet or exceed customer needs and expectations.
Ability to adapt to changes and a changing environment.
Ability to manage multiple concurrent priorities and make effective judgments about prioritization and time allocation.
Ability to analyze situations and reach productive decisions.
Accuracy and attention to detail.
Knowledge of and ability to use electronic calendaring software.
Ability to recognize, anticipate, and resolve organizational, operational, or process problems.
Knowledge of the organization’s vision, structure, culture, philosophy, operating principles, values, and code of ethics, and ability to apply that knowledge appropriately.

Nice To Haves

Bachelor’s degree preferred.
Two years of experience in an administrative role preferred.

Responsibilities

Interact with co-workers, visitors, and other staff consistent with Jefferson’s values.
Manage project plans, scheduling, and program reporting requirements.
Manage schedules and coordinate meetings, including supporting complex ongoing meeting processes, capturing minutes, and distributing updates and information.
Create correspondence, memos, presentations, and reports accurately and on time.
Answer incoming calls, greet visitors and guests, and direct them as appropriate.
Screen incoming communications, take and deliver accurate messages, respond to requests by gathering and providing information, and refer non-routine calls to appropriate staff.
Schedule appointments and coordinate arrangements for meetings and conferences.

Benefits

Medical insurance, including prescription coverage
Supplemental insurance
Dental insurance
Vision insurance
Life and AD&D insurance
Short- and long-term disability
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits, including access to group insurance rates and discounts
Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
Medical insurance, including prescription coverage, available to all colleagues, including those working less than part-time