Administrative Assistant

Vantage Bank•Fort Worth, TX

4d•Onsite

About The Position

At Vantage Bank, we're driven by a deep commitment to supporting our customers, valuing our employees, embracing diversity, fostering meaningful connections, and providing outstanding service every step of the way. The Administrative Assistant will support the Executive Officer and Office with day-to-day administrative needs. They will assist scheduling, communications, and relationship coordination. The Administrative Assistant will support the office operations with reception, office coordination, conference room management, and general administrative support.

Requirements

High School diploma, general education degree (GED), or equivalent required
Prior administrative or office assistant experience preferred.
Excellent verbal, written, and interpersonal communication skills with both external and internal customers.
Must present a friendly, professional image and conduct.
Must be self-motivated with strong initiative, high level of accountability, and attention to detail.
Excellent analytical, time management, organizational and problem-solving skills with the ability to multi-task and work in a deadline-driven environment.
Comfortable using and learning new technologies, including AI tools, with a proactive mindset toward improving efficiency and productivity
Excellent PC skills, including word processing and spreadsheets via Microsoft Office products, Adobe Pro and other custom applications and systems.
Must be a self-starter with the ability to work independently and as part of a team.
Ability to always maintain a high degree of ethical standards and complete confidentiality.

Nice To Haves

Bachelor’s degree or some college a plus.

Responsibilities

Provides direct administrative support to the executive.
Manages calendar, schedules meetings, and coordinates logistics for internal and external engagements.
Assists with preparation of presentations, reports, and correspondence.
Coordinates travel arrangements, including flights, hotels, rental cars, and itineraries.
Tracks follow-ups, commitments, and key action items from meetings.
Supports relationship management by coordinating meetings, events, and communications with clients, board members, and community contacts.
Supports the Executive in adopting and utilizing AI and other technology tools, including setting up workflows, assisting directly on systems, and providing hands-on guidance to integrate these tools into daily operations
Maintains organized filing systems and manage information flow.
Assists with expense reporting and administrative tracking.
Serves as front desk receptionist; greet visitors and notifies staff of arrivals.
Manages incoming and outgoing mail, deliveries, and courier coordination
Coordinates conference room scheduling, setup, and hospitality (A/V, catering, materials).
Maintains office supplies and general office organization.
Assists with internal and external events, meals, meetings, and employee functions.
Performs general clerical duties including copying, filing, and document preparation.
Prepares and assembles high-quality materials for meetings, presentations, and recurring executive and board-related deliverables.
Supports office operations and ensures a professional and welcoming environment.
Assists with vendor coordination and basic office logistics.
Provide administrative support to team members as needed.
Other duties as assigned.