Administrative Assistant

Mérieux NutriSciences•Crete, IL

12h•Onsite

About The Position

The Administrative Assistant provides administrative support to assigned functions within the Crete Analytical Laboratory. The role handles correspondence, filing, reports, incoming calls and visitors, information requests, meeting minutes, and travel and meeting arrangements. It also supports client and internal inquiries, maintains document storage systems, assists other administrative staff, and contributes to corporate quality and continuous improvement processes. The position is based at 3600 Eagle Nest Dr, North Building, Crete, IL 60417, USA.

Requirements

Experience in an office environment is a plus.
Thorough knowledge of word processing to produce facility documents.
Thorough knowledge of spreadsheet software for data entry and information retrieval.
General accounting knowledge to maintain client accounts and process invoices and other paperwork.
General written communication skills for proofreading and letter writing.
General knowledge of office machines, such as photocopiers and fax machines.
Time management and planning skills to complete tasks within set time constraints.
Client relations skills for extensive communication with clients.
May be required to supervise and direct other support staff.

Nice To Haves

Basic knowledge of food science and laboratory practices to address questions and produce accurate reports.

Responsibilities

Provide administrative support to assigned functions within the laboratory.
Produce written correspondence using spreadsheets and other data.
Receive, screen, and direct incoming telephone calls and visitors for assigned personnel, and serve as a resource for client and company inquiries.
Fulfill information requests from clients and internal customers in a timely and appropriate manner.
Maintain and update manual filing and storage systems to ensure timely document retrieval.
Take meeting minutes and distribute the results as needed.
Make meeting and travel arrangements for company personnel.
Assist other administrative support staff during breaks and vacations.
Support corporate quality and continuous improvement processes.
Identify departures from the quality system or test procedures and document observations according to the prescribed complaint system.
Perform other related duties as needed.