Administrative Assistant

Acenda Health•Cape May Court House, NJ

About The Position

The Administrative Assistant provides office management and support services to the Recovery Services ASURI team. Ensures high performance of program and management of incoming program referrals, insurance, assessments, inquiries, Cyber authorization and MCO authorizations. This involves prioritizing needs according to urgency, providing resources to make ensure staff and persons served have the tools they need quickly and appropriately. As an integrated health organization Acenda values the use of evidence-based practice or EBP's. The Adolescent Substance Use Recovery Initiative program is designed to provide treatment and support to adolescents with substance use disorders, focusing on early intervention, skill-building, and long-term recovery. Programs include screening, personalized counseling, family and group sessions, and relapse prevention planning. The goal is to address substance use and associated issues like academic problems or mental health concerns through a comprehensive, family-centered approach.

Requirements

High School Diploma required.
Exceptional computer skills
Must have and maintain a valid driver's license with an acceptable driving record
Must be able to exercise independent thinking and good judgment under all circumstances.
Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently.

Nice To Haves

Preferred experience with the client/youth population.
Electronic Health Record experience preferred.
Bilingual Rate: $1.50 hourly rate added if Spanish proficient

Responsibilities

Managing consumer records/charts, operating and coordinating EHR, maintaining/monitoring CYBER documentation requirements.
Receptionist activities (triaging calls and coordinating communication between team and clients.
Engages in ASURI meetings and supports leadership/senior director in addressing consumer and program needs.
Supports referral management process and communication.
Manages authorizations, insurance requirements, and scanning/tracking documentation.
Follows department policies and procedures and encourages same in others.
Operates conscientiously in accordance with agency budget.
Completes and submits accurate written reports and documentation as assigned.
Ensures quality and accuracy of written and verbal communications.
Attends meetings and training within established time frames.
Follows department policies and procedures and encourages same in others.
Performs other related duties as assigned.