Administrative Assistant (Part Time)

MISSOURI DEPARTMENT OF CONSERVATION•Cape Girardeau, MO

36d•$17 - $20•Onsite

About The Position

Provide part time clerical support to an assigned department 8 am - 5 pm every Thursday and Friday. Interviews are projected to be held on Tuesday, December 16. Essential Job Duties Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations. Correspond and communicate with internal and external customers via phone, email and in-person discussions. Answer departmental process questions for internal and external stakeholders, and provide training, when necessary. Develop brochures, fliers, presentations and other creative displays, as needed. Verify and process expense reports and invoices for payment. Prepare meeting agendas and take minutes. Order office supplies and furniture and manage vendor contracts. Handle reservations for public rentals. Maintain office supply inventory and make purchases. Ancillary Job Duties Back-up and/or assist other administrative personnel, when needed. Troubleshoot office machines. Other duties, as assigned.

Requirements

High school diploma or GED/HiSET required.
At least three (3) years of progressively responsible professional experience.
Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
Excellent customer service and communication skills.
Time management and organizational skills.
Attention to detail.

Responsibilities

Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
Correspond and communicate with internal and external customers via phone, email and in-person discussions.
Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
Develop brochures, fliers, presentations and other creative displays, as needed.
Verify and process expense reports and invoices for payment.
Prepare meeting agendas and take minutes.
Order office supplies and furniture and manage vendor contracts.
Handle reservations for public rentals.
Maintain office supply inventory and make purchases.
Back-up and/or assist other administrative personnel, when needed.
Troubleshoot office machines.
Other duties, as assigned.