Administrative Assistant

Schuylkill•Bethlehem, PA

41d•Onsite

About The Position

Provides direct administrative support for a Vice President or Administrator and their designees. Performs administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports departmental and network committees and participates in special projects, as needed.

Requirements

High School Diploma/GED
3 years as a secretary or related administrative role
Ability to work under/handle stressful situations.
Proficient in Microsoft Office and similar applications.

Nice To Haves

Associate’s Degree
Prior Healthcare Experience

Responsibilities

Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
Creates, transcribes, and distributes meeting materials, agendas and minutes.
Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
Communicates the leaders instructions with various individuals and/or departments.
Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable.
Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment.
Ensures department is sufficiently stocked with office supplies.
Serves as the principle point of administrative contact and liaison with internal and external contacts.