Administrative Assistant

Priceline•Norwalk, CT

11d•Hybrid

About The Position

This role is eligible for our hybrid work model: Three days in-office. Administrative Assistant, People & Culture Dept Our People & Culture and Legal teams make sure we provide a highly ethical working environment where everyone at Priceline can bring their whole selves to work and deliver their very best each day. We want you to thrive – to feel safe, supported, valued, and growing to your highest potential! Why this job’s a big deal: As an Administrative Assistant in the People & Culture Department, you will have an opportunity to provide exceptional administrative support to various HR professionals within the People & Culture department. This exciting role will allow you to demonstrate through effective support how you can increase the overall capacity of the People & Culture department.

Requirements

Bachelors or an Associates degree
Experience working in an Administrative role within Human Resources is a plus
Strong communication and interpersonal skills
Ability to manage multiple priorities
Motivated with an upbeat personality, loves to learn
Proactive and strategic thinker
Proficiency working with Google Suite and using communication tools and technologies
Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability and Trust.
Unquestionable integrity and ethics is essential.

Responsibilities

Assists in organizing departmental meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
Ensures effective communication and follow-up on action items.
Provides receptionist support on days where there is a large gathering of employees or outside guests
Manages and files expense reports for all Director+ members of the P&C team. Handles exceptions, troubleshoots, etc. This includes charges to company cards for swag and giveaway items related to summer and holiday gatherings
Manages overall departmental calendar (staff meetings, P&C leadership team meetings, P&C QBR meetings, periodic staff workshops, absences, anniversaries, birthdays, other celebrations).
Collects and presents agenda items and follow up actions.
Liaise with the Legal department throughout the contract management process to ensure appropriate contracts and timely movement through the contract development process.
Organizes and maintains departmental files, shared drives, etc..
Creates and updates various reports and presentations as needed
Supports departmental events and activities by assisting in the planning, coordination, and execution. This includes venue selection, arranging logistics, coordinating with vendors, and managing budgets.
Set up purchase orders in financial systems, receive and process invoices, track exceptions.
Liaise with Finance to establish new vendors.
Serve as point of contact for outside vendors from contract creation through PO payment

Benefits

Health & wellness coverage including medical, dental, vision, and mental health resources
Generous time off including PTO, holidays, a company-wide Priceline Pause reset week, and paid volunteer days
Work/life support including the ability to work up to 4 weeks per year from anywhere, parental leave, dependent care and family support resources, Summer Fridays, and office perks like stocked kitchens and catered meals (varies by location)
Financial security programs such as retirement plans with company contributions, life and disability coverage, and tax-advantaged accounts
Signature travel perks including employee-only discounts on hotels and flights, VIP deals, and Big Deal Bucks credits
Additional perks & discounts like travel and partner discounts, tuition support, legal support, and pet benefits
A people-first culture with Employee Resource Groups (ERGs), social events, recognition programs, and service awards that help you connect, grow, and celebrate together

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