Administrative Assistant – FT Investment Institute

Franklin Templeton • St. Petersburg, FL

1d • Onsite

About The Position

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs. Come join us in delivering better outcomes for our clients around the world! We are looking for an Administrative Assistant to join the Franklin Templeton Investment Institute team. The Administrative Assistant will be based in St. Petersburg, Florida and provide administrative support to the senior leadership team in various office locations within the US.

Requirements

• At least 5+ years of administrative assistant experience supporting senior management in a professional environment - finance industry or a corporate environment strongly preferred.
• Associates Degree in Business administration or related field or Administrative certification preferred.
• Experience working with members of senior management and high-profile clients.
• Strong communication skills, both written and verbal.
• Ability to efficiently synthesize and present information visually in presentation format – advanced skills (including formatting) with PowerPoint.
• Solid organizational skills, ability to organize and maintain orderly files and records.
• Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
• Ability to prioritize and perform multiple tasks in a fast-paced environment.
• Ability to assess and solve problems quickly with little direction.
• Ability to work well under pressure and adapt to unexpected circumstances.
• Strong attention to detail; ability to accurately proofread documents.
• Strong proficiency with Microsoft Office Applications (Word, Excel, Teams) and SharePoint.
• Ability to conduct oneself in a professional manner in a corporate office environment.
• Experience in the finance industry or a corporate environment preferred.

Responsibilities

• Provide administrative support to senior leaders, responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email, correspondences, incoming/outgoing mail, filing, and scanning.
• Manage day-to-day communication between senior leaders and company staff or outside business clients and contacts.
• Coordinate complex domestic and international travel plans.
• Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
• Ensure that department invoices and expense reports are processed timely and accurately.
• Coordinate legal document signing.
• Receive and greet visitors while maintaining the highest level of professionalism.
• Assist with planning and coordination of department events and meetings, which includes reserving meeting room, audio/visual equipment, catering and other resources.
• Compile and analyze information relevant to department projects.
• Prepare spreadsheets and written documents
• Prepare, format and edit highly professional PowerPoint presentations.
• Assist with creation and distribution of communications.
• Maintain and track department budgets.
• Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

Benefits

• discretionary bonus
• 401k plan
• health insurance
• Three weeks paid time off the first year
• Medical, dental and vision insurance
• 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits
• Employee Stock Investment Program
• Tuition Assistance Program
• Purchase of company funds with no sales charge
• Onsite fitness center and recreation center
• Onsite cafeteria

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree