Administrative Assistant

Lookout Housing and Health Society • Surrey, BC

16d • $25

About The Position

Reporting to the Manager, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space.  The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.

Requirements

• Post-secondary education equivalent to two years of study
• Two (2) years of recent related experience
• One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience
• Demonstrated ability to type 60 w.p.m.
• Must pass a satisfactory Criminal Record Check
• Demonstrated communication skills both verbal and written
• Ability to manage high workload with multiple priorities
• Ability to work during significant level of interruptions
• Excellent planning and organizational skills
• Proven ability to write correspondence on a variety of topics
• Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions
• Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs

Nice To Haves

• Valid OFA 1 First Aid Training Certificate is an asset
• Statistical and purchasing knowledge is beneficial

Responsibilities

• Responsible for complying with and contributing to all aspects of health and safety program
• Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees