Administrative Assistant

Law School Admission Council•Newtown Township, PA

14h•Hybrid

About The Position

LSAC’s mission is to advance law and justice by promoting access, equity, and fairness in law school admission and supporting the learning journey from prelaw through practice. The Administrative Assistant will provide functional and operational support to the General Counsel and other attorneys and staff in the Office of General Counsel, which is responsible for oversight of legal, governance and compliance matters for the organization. The person in this role must be able to interact with all members of the LSAC community, including executives, upper-level management, business partners, external legal counsel, board members, and vendors, and colleagues in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful, and efficient. This position requires a professional demeanor, sense of urgency, results-focus, technology competence, and the ability to keep sensitive business information strictly confidential.

Requirements

Strong verbal and written communication skills
Excellent interpersonal skills
Excellent organizational skills with a demonstrated ability to work in an accurate manner.
Demonstrated ability to work efficiently and to perform multiple tasks simultaneously with minimum supervision in a fast-paced environment
High level of proficiency with Microsoft products (Word, Excel, PowerPoint, Teams)
Ability to exercise sound judgment and determine priorities
Strong critical thinking and problem-solving skills
Good listening skills and patience to work with all types of employees, vendors, and partners
Ability to maintain a positive attitude, poise, confidentiality, and professionalism
That the employee be approachable and service-oriented; must act with honor and integrity
The ability to anticipate the support needs of attorneys
Holds a strong sense of accountability for both individual and team objectives
Embraces a forward-thinking mindset, contributing to a culture of continuous improvement and creativity
Excellent time management, prioritization, attention to detail and organization skills
Punctual and reliable
High school diploma required.
Minimum of 5 years’ experience in a fast-paced office environment, preferably as a legal assistant, or in a role with similar responsibilities.
Demonstrated experience in execution and accountability for project management.
Proficient with Microsoft products required.

Nice To Haves

Some college level coursework is preferred.
Notary Public a plus.

Responsibilities

Provision of administrative support to the General Counsel and members of the legal team, including assistance with the scheduling of meetings, completion and submission of expense reports and time sheets, coordination of travel, itineraries and authorizations, professional membership management, sourcing and ordering supplies for department.
Draft and revise legal documents and correspondence as requested by Legal Counsel.
Create and edit documents, spreadsheets, and PowerPoint presentations.
Maintain an on-going work plan for the position with a timeline for relevant tasks, index of document location(s), and SOPs for re-occurring responsibilities and tasks.
Provide operational and basic project management for key initiatives, e.g., keeping track of progress and managing communications with stakeholders.
Provide support in tracking budget, including managing and submitting invoices, purchase orders and reconciliations, and obtaining approvals.
Organize and determine priorities for incoming mail and phone calls. Make initial determination of contact and proper action to be taken. May draft correspondence or place outgoing calls to achieve desired results. Reviews completed correspondence for internal and external communications to ensure correct terminology, spelling, punctuation, and grammar.
Other duties which may be assigned from time-to-time.