Administrative Assistant
ABM US•San Diego, CA
•$27 - $29•Onsite
About The Position
The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. The Administrative Assistant will be responsible for some or all of the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.
Requirements
- Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Nice To Haves
- Experience with work order management software is a plus.
- Ability to manage competing priorities and meet deadlines.
- Strong attention to detail and problem-solving abilities.
- Ability to work both independently and as part of a team.
- Familiarity with vendor management and client communication.
Responsibilities
- Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
- Track the progress of work orders and maintain accurate records within the system.
- Generate reports on work order status for project managers and clients as needed.
- Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
- Organize and maintain project documentation, ensuring all files are up to date and accessible.
- Help coordinate project logistics and resource allocation as directed by the Project Manager.
- Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
- Support the coordination of vendor services, ensuring that vendor relationships are well-managed and service agreements are adhered to.
- Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.
- Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
- Assist in the preparation of reports, presentations, and documents for internal and external use.
- Coordinate travel arrangements and manage expense reports for project staff.
- Performs other duties as assigned or requested.
Benefits
- Company incentive or bonus program
- Comprehensive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
