Internship, Administrative Assistant

Desjardins•Montreal, QC

19h•Hybrid

About The Position

Academic internship with possibility of extension. As an Administrative Assistant Intern within the Products and Solutions Vice-Presidency, you will contribute to carrying out various administrative activities within your unit. Your role involves supporting the management team and providing the required administrative and secretarial assistance. When needed, you will also provide administrative support to other resources within your unit. You will collaborate in coordinating, planning, and prioritizing management activities. You will interact with a wide range of stakeholders.

Requirements

The internship must be credited/recognized by your educational institution as part of obtaining your diploma in secretarial studies, administrative assistance, office automation, or a related field
Advanced proficiency in written French
Intermediate to advanced proficiency in Microsoft Office 365 Suite

Nice To Haves

Communicates effectively
Interpersonal Savvy
Plans and aligns
Tech savvy

Responsibilities

Support the management team in managing and tracking their schedules
Perform various secretarial tasks, including drafting, formatting, updating, producing, and proofreading documents from different sectors
Carry out various administrative tasks related to internal management (tracking requests, managing invoicing, etc.)
Ensure document management and file updates (filing, access control, document circulation, archiving, etc.)
Prepare for and attend various meetings, including management committee meetings
Participate in organizing the logistics of different events (team meetings, committees, workshops, travel, engagement activities, etc.)
Provide support to team members regarding information searches, operational processes, and information systems
Collaborate with administrative assistants within the Vice-Presidency