Administrative Assistant (CLT Corp)

Inland Group of Companies•Charlotte, NC

1d•Onsite

About The Position

The Administrative Assistant is responsible for providing administrative support throughout the Inland Group and reports to the Director, Inland Fluids, located in the Charlotte Corporate office. The Inland Group of Companies offers a variety of opportunities to work in the field of aviation. Whether its deicing aircraft, protecting the environment, or keeping passengers and cargo moving, your future can take off with the Inland Group. The Inland Group of Companies is comprised of Inland Deicing Services (IDS) and Quantem Aviation Services (QAS). The Inland Group of Companies is a multi-national collective of premier aviation services providers. Each company is highly specialized in their field of expertise with proven track records of providing safe, efficient, and cost-effective aviation services.

Requirements

Must be at least 18 years old
High school diploma or equivalent
Intermediate computer skills with working knowledge of Microsoft programs (Outlook, Word, Excel)
Strong attention to detail when entering data accurately and efficiently
Self-starter with ability to prioritize workload to ensure deadlines are met
Willing to learn new skills and adapt to change in order to support the growth of the company
Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

Nice To Haves

Certificate in Office Administration preferred
Working experience or education in an accounting role, preferably Accounts Payable considered as an asset

Responsibilities

Coordinate conference calls and meeting requests
Prepare minutes for weekly conference calls
Coordinate travel arrangements
Manage inventory of office stationery and other office supplies
Assist with the processing of credit card payments on the commercial accounts
Manage mail/courier pick-up and distribution and bank deposits
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Promote good relations with suppliers and subcontractors that supply good and services to Inland
Work cooperatively with all team members and external stakeholders involved in the completion of assigned duties
Foster a team environment and create a "group culture"
Drive and maintain a high level of efficiency and productivity
Perform/complete other additional projects, duties, and assignments as required and/or by request