Administrative Assistant

CARBO•Decatur, TX

18d•Onsite

About The Position

As the Administrative Assistant, you will be the first point of contact for guests and callers, ensuring a welcoming and professional experience. This role is essential for supporting office operations, fostering team efficiency, and maintaining a positive environment for clients, partners, and colleagues. The ideal candidate is detail-oriented, organized, and flexible, with a proactive mindset and a willingness to assist as needed.

Requirements

High school diploma or equivalent required.
One (1) or more year of experience in an office environment in an administrative role.
Knowledge of administrative and clerical procedures and systems.
Able to read, speak and write in English.
Proficiency with Office software products (Word, Excel, Outlook, et cetera).
Able to work under stressful conditions at times.
Strong work ethics of integrity and honesty and strives for excellence in all activities.
Ability to lift, push, and/or pull up to thirty-five (35) pounds without strain or injury.

Nice To Haves

Texas Notary, preferred.

Responsibilities

Greet in person visitors and/or callers; handle inquiries or direct them to the appropriate person according to their needs while always providing a great experience and leading with a customer service mentality.
Create and maintain databases.
Set up and maintain paper or electronic filing systems.
Maintain confidentiality of business, clients, and other information.
Maintain scheduling and event calendars including scheduling and confirming appointments and booking travel.
Assist with the coordination and planning of company meetings
Assist with expense reporting.
Assist with and coordinate marketing initiatives.
Work with other employees as a team to accomplish assigned tasks and projects.
Other duties and special projects, as assigned.