Administrative Assistant

GFT. • Upper Allen Township, PA

1d • $47,000 - $65,000 • Remote

About The Position

GFT is seeking an Administrative Assistant to join our Construction Services team! This role follows a fully remote work model. GFT’s construction services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. Our seasoned professionals bring deep industry knowledge and a collaborative and innovative approach, working closely with all stakeholders to manage project complexities and deliver excellence. This is an excellent career opportunity for an experienced, motivated Administrative Assistant who thrives in a fast-paced collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project.

Requirements

• High School Diploma or equivalent required.
• 2+ years of relevant experience as an administrative assistant
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Ability to multitask, organize, and prioritize work activities.
• Able to work independently and collaboratively as a team.
• Working knowledge of Microsoft Office Suite/Office 365 applications.
• Experience with integrated IOS phone systems.
• Must be available to work core hours (8am-5pm, M-F) aligned with Eastern or Central Time Zones.

Nice To Haves

• Associate’s Degree.
• Prior experience in the Architecture, Engineering and Construction (AEC) industry.

Responsibilities

• Provide general administrative support to the Construction Services Corporate Business Group (CBG) staff.
• Review and process vendor invoices, credit card reconciliations, and track accounts payable (AP).
• Support timesheet and expense account entries.
• Process conference, seminar, training registrations, and coordinate travel and meeting arrangements.
• Administer employee certification maintenance and support annual resume updates.
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters.
• Support with company vehicle mileage log entries.
• Process employee new-hire paperwork, change notices, and related documentation while ensuring compliance with company policies and procedures.
• Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activities.

Benefits

• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED