Administrative Assistant - Medford, WI (Weather Shield)

Pella Corporation•Medford, WI

1d•Onsite

About The Position

Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Materials Supervisor, Engineers, and Department Managers.

Requirements

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Must be able to convert data into charts and graphs.
Good math aptitude is required.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Word, Excel and Power Point.

Responsibilities

Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions.
Updates staffing requirements weekly.
Records the production hours, etc. for both shifts in the Plant.
Updates various charts daily or weekly for the Plant Managers and Production Managers
Typing as requested, (reports, Department Manager Meeting Minutes, newsletter, inter-office memos, appropriation requests, etc.)
Prepares unit cost projects reports and scrap projects reports monthly.
Distributes morning reports to all managers.
Maintains the copy machine and copy machine supplies.
Establishes and maintains a central follow-up file for all managers.
Coordinates maintenance calls/documentation.
Runs errands to the main office – picks up checks, returns absent checks, picks up forms as needed.
Orders office supplies for Plant Managers, Production Managers, Engineers and Department Managers.