Administrative Assistant

ProMinent Fluid Controls Inc•Pittsburgh, PA

3d•Onsite

About The Position

ProMinent Fluid Controls is the reliable solutions partner for Water and Wastewater treatment products and a manufacturer of components and systems for chemical fluid handling. Based on our innovative products, services and industry-specific solutions, we provide more efficiency and safety for our customers – worldwide. We are committed to an environment that focuses on EXCELLENCE by: Fostering a COMMUNITY that values individuals, GROWING by empowering others to achieve success, SERVICE that surpasses expectations, and QUALITY products with an emphasis on continuous process improvements. You will experience growth in yourself and through the company you work with. Our mission is to be the reliable solution partner for water treatment as well as a manufacturer of components and systems in the entire field of fluid metering technology. With our innovative products, services and industry-specific solutions, we are committed to bringing higher efficiency, quality and safety to our customers. The management staff is committed to providing an atmosphere that supports our values and encompasses our mission in all we do through the application of our products as the recognized experts in chemical feed.

Requirements

High school diploma required, with 2+ years of administrative or office support experience.
Strong organizational skills with a proven ability to manage details, prioritize tasks, and meet deadlines.
Excellent written and verbal communication skills.
Must be professional and approachable.
Reliable, proactive, and collaborative, with a positive attitude and strong interpersonal skills; someone others enjoy working with.
Technically proficient with common business tools, including Outlook, Word, Excel, PowerPoint, Concur, Canva, Copilot, and other online platforms, with the ability to learn and adapt to new technology.
Continuous improvement mindset, with openness to trying new approaches.
Trustworthy and thoughtful, with the ability to handle sensitive and confidential information responsibly.
Active Notary Public certification, or willingness to become certified.

Responsibilities

Provide administrative support to various departments.
Support employee travel planning and logistics.
Coordination of on-site and off-site corporate events, meetings, training, luncheons, and employee activities. This includes travel planning, lunches, restaurant reservations, room set up and general logistics.
Prepare announcements, reports, spreadsheets, and presentations.
Order and manage office supplies and pantry items.
Maintain conference rooms to ensure they are clean, well-stocked, and meeting-ready at all times.
Ensure breakrooms are clean, well-organized, and appropriately stocked.
Support onboarding logistics and new-hire orientation scheduling.
Assist Accounting with posting invoices or other special projects as needed.
Provide order entry coverage in our MRP department during short staffing or backlog situations.
Take photos at on-site employee events and provide them to the Digital Marketing Specialist for social media, employment branding and marketing use.
Adhere to Company policies and procedures.
Punctual attendance.
Maintain work area in a neat and organized manner.
Accomplish goals, meet deadlines and objectives.
Support Client, Company and Team.
Maintains company confidentiality.
Other duties as required to attain company goals.