FNS Administrative Assistant | Hialeah Hospital

LEMONTREE HEALTHCARE SERVICES LLC•Hialeah, FL

7d•$0 - $20•Onsite

About The Position

This is an essential role in the Food & Nutrition Department, supporting daily operations. The Administrative Assistant will assist with catering event setup, retail marketing signage, financial reporting, patient and staff events, and provide administrative support to the department’s Director. The ideal candidate is detail-oriented, adaptable, and thrives in a healthcare setting.

Requirements

2+ years of administrative experience, preferably in a healthcare or foodservice environment.
Strong organizational skills with excellent attention to detail and accuracy in documentation and reporting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills with a professional, service-oriented demeanor.
Ability to maintain confidentiality, multitask effectively, and prioritize responsibilities in a fast-paced setting.
Able to work collaboratively with cross-functional teams and take initiative with minimal supervision.
Compassionate and respectful when engaging with patients and staff.

Nice To Haves

Experience with budgeting tools or scheduling systems is a plus.

Responsibilities

Provide day-to-day administrative assistance to the Director of Food & Nutrition, including calendar management, correspondence, and project coordination.
Prepare, organize, and maintain departmental documents, reports, and presentations.
Assist in compiling, organizing, and maintaining financial reports and departmental expense tracking.
Help monitor budget allocations, supply orders, invoices, and assist with month-end summaries.
Support planning, logistics, and setup for internal catering events, such as staff meetings, leadership luncheons, and hospital functions.
Coordinate with culinary staff to ensure timely delivery and quality of catering services.
Update and maintain all café/retail foodservice signage.
Assist in the rollout of seasonal promotions and ensure signage is consistent with marketing and dietary standards.
Organize and coordinate celebrations for patients (birthdays, holidays, milestones) in collaboration with dietary and clinical teams.
Ensure events are personalized, respectful, and appropriate to dietary needs.
Help coordinate employee appreciation days, wellness events, and themed foodservice activations throughout the hospital.
Maintain an events calendar and oversee logistics including setup and materials.
Manage departmental phone calls, emails, and communication.
Maintain accurate filing systems, support staff onboarding paperwork, assist with scheduling, and complete special projects as needed.