Administrative Assistant

Ergon Asphalt and Emulsions, Inc • East Lackawannock Township, PA

1d • Onsite

About The Position

The primary purpose of the Administrative Assistant can vary from location and department but will always provide location support through administrative and clerical duties. This role provides administrative support to designated lab office location and/or assigned departments and teams. The assistant will keep, maintain, and order inventory on company provided supplies and/or raw materials. They will perform data entry to support business processes using company software and systems with accuracy and attention to detail. The role involves receiving incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not. Additionally, the assistant will assist customers with product/material sales or related inquiries, and assist customers and corporate accounting with billing and invoice inquiries and process payments as needed. This position will work closely with Human Resources and Safety to maintain a variety of compliance and assist with Lab record keeping and maintenance records for compliance. Other projects and responsibilities may be deemed necessary for business.

Requirements

• High School diploma or GED equivalent
• 1-2 years of administrative experience
• 1-2 years of customer service experience
• Proficient in Microsoft Office Products
• Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills
• Ability to maintain confidentiality
• Valid Drivers License
• Ability to work in a team environment with lab personnel, as well as the ability to work independently without close supervision
• Ability to work closely with customers and outside vendors on a regular basis
• Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers
• Ability to perform primarily sedentary work, yet occasionally exert up to 50 pounds of force on occasion
• Ability to see, hear, talk, and perform tasks requiting manual dexterity
• Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment

Nice To Haves

• Experience in a construction, manufacturing, or production related industry
• Knowledge and experience in inventory and billing systems
• Knowledge of AASHTO and ASTM standards

Responsibilities

• Provides administrative support to designated lab office location and/or assigned departments and teams.
• Keeps, maintains, and orders inventory on company provided supplies and/or raw materials
• Performs data entry to support business processes using company software and systems with accuracy and attention to detail.
• Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not
• Assists customers with product/material sales or related inquires
• Assists customers and corporate accounting with billing and invoice inquires and process payments as needed
• Work closely with Human Resources and Safety to maintain a variety of compliance
• Assists with Lab record keeping and maintenance records for compliance
• Other projects and responsibilities as deemed necessary for business

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED