Administrative Assistant

HDR•Omaha, NE

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Requirements

High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Minimum 3 years of experience in a corporate environment.
Bachelor's or Associate's degree.
Knowledge of architecture, engineering, and/or construction terms.
Demonstrated experience planning and coordinating corporate events.

Responsibilities

Greet employees and visitors with excellent customer service.
Answer and direct high volume of telephone calls.
Assist Section Managers with catered lunches.
Coordinate travel arrangements.
Process expense reports.
Complete word processing as needed including letters, memos, reports, and labels.
Proofread and edit documents for grammar, spelling, punctuation, and format.
Assist with meeting agendas, minutes, and formatting of reports as needed.
Printing/compiling/binding project specifications and other documents.
Coordinate larger print jobs with a corporate printing company.
Ship, receive, and distribute mail/packages.
Maintain office supplies.
Support end‑to‑end coordination of large internal corporate events, including planning, budgeting, logistics, and on‑site execution.
Exhibit professionalism with external and internal clients at all times.
Perform other duties as needed.