Administrative Assistant - Non-Recruit

Sony Music Global Job Board•New York, NY

22h•Onsite

About The Position

This individual will provide administrative support to the office of the Partner & Co-Founder, RECORDS Label, a joint venture label of Sony Music. Overall, the qualified candidate must be able to work in a high paced, fluid environment while maintaining a strong attention to detail with an eagerness to help the office run as smoothly as possible.

Requirements

At least 1-2 years of prior music business administrative experience required.
Time management, attention to detail, and organizational skills are of the utmost importance.
Ability to juggle multiple projects and duties on a daily basis without getting overwhelmed.
Proficiency in Computer skills (Outlook, MS Word, Excel, Adobe Photoshop is a plus)
Strong written and oral communication skills
Ability to adapt well to constant change and follow through on all duties
Calm, positive, confident, and professional demeanor
Must be available to work overtime as required
Extensive knowledge of Nielsen Music Connect, Mediabase, Shazam and other radio and sales charts.

Nice To Haves

Adobe Photoshop is a plus

Responsibilities

Provide administrative support – including but not limited to preparing expense reports in a timely, accurate and efficient manner; arranging travel; scheduling meetings; managing internal/external correspondence.
Build and maintain strong relationships across all levels of the company as well as with external partners and management.
Pull industry charts and weekly/daily reporting in tandem with the Data/Analytics team using a variety of tools including Music Connect & others
Order and maintain music product and office supplies for the team.
Conduct internal and external research as requested.
Coordinate food orders for meetings and events.
Maintain database of artist management and booking contacts.
Remain knowledgeable and up-to-date on daily Billboard, Mediabase, and other trade magazines/publications for music news and relevant information.
Help coordinate promotional trips, travel, work orders and more for artists.
Write up the weekly company newsletter.
Send weekly updates to the sync teams at each respective artist’s label partner.