Administrative Assistant

City of Laguna Beach • Laguna Beach, CA

10d • Onsite

About The Position

The City of Laguna Beach Police Department is seeking an organized and detail-oriented professional to join the team as an Administrative Assistant! This position provides essential administrative support to the Police Department and plays a key role in coordinating departmental activities, maintaining efficient processes, and ensuring effective communication across the organization. This is an exciting opportunity to make a meaningful impact in a small, community-focused organization. If you are a proactive problem-solver with strong organizational skills and proficiency in Excel, Outlook, and other office technology, we invite you to apply!

Requirements

• Proficiency in Excel, Outlook, and other office technology.
• Ability to pivot seamlessly between tasks and navigate interruptions.
• Ability to execute daily tasks with tact and confidentiality.
• Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
• At least 5 full-time years of increasingly responsible administrative or secretarial support experience.

Nice To Haves

• Experience in Canva, InDesign or other graphic design experience is highly desirable.
• Being flexible and able to pivot from one duty to another as priorities change daily.
• Multitasking with confidence and handling a wide range of work responsibilities.
• Effective communication and customer service skills.
• Making connections and serving your community with passion and professionalism.

Responsibilities

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
• Work directly with and support the Chief of Police.
• Offer complex administrative support to all command staff.
• Process, manage, and track a variety of correspondence.
• Maintain department files in an organized and easily accessible manner.
• Handle payroll processing, manage all department invoices, and purchase orders.
• Reconcile department credit card transactions.
• Assist with the planning of department ceremonies and events.

Benefits

• City paid health insurance for employees
• flexible work schedules
• wellness programs
• opportunities for professional growth and development through training and education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED