Administrative Assistant (Brokerage Administrator)
About The Position
Marcus & Millichap is a leading commercial real estate brokerage firm, founded in 1971, specializing in investment sales, financing, research, and advisory services across the United States and Canada. The company aims to help clients create and preserve wealth by providing comprehensive real estate investment services. As of December 31, 2025, the firm had 1,808 investment sales and financing professionals in over 80 offices, closing 8,818 transactions in 2025 with a sales volume of $50.8 billion. The Brokerage Administrator role provides extensive administrative support to Sales Agents and the Operations Manager. Key responsibilities include expediting transactional work related to commercial real estate listings and sales, training new Agents and personnel on company software, and performing various administrative and marketing tasks within the brokerage.
Requirements
- Two+ (2+) years of administrative experience.
- High School diploma.
- Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.
- Editing and proofreading skills.
- A professional appearance and demeanor.
- Top-notch phone manner.
- Reliable, punctual, and professional.
- Friendly, upbeat personality with a can-do attitude.
- A strong desire to learn and progress within the company.
- Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.
Nice To Haves
- Previous real estate experience is helpful.
- Background in a banking, finance, or legal office environment preferred.
- Knowledge of Adobe InDesign is a plus.
Responsibilities
- Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
- Assist the Operations Manager in the processing of sold and closed transactions when necessary.
- Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
- Copy, scan, and create proposal bindings and print jobs for agents.
- Share the telephone and front desk responsibilities with the other support staff.
- Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.
- May perform other duties as assigned.
Benefits
- Health, dental, and vision insurance
- Paid time off and paid holidays
- 401(k) retirement plan with employer matching contributions
- Life and disability insurance
- Employee Assistance Program (EAP) and wellness resources
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1-10 employees
