Administrative Assistant - Part Time

Adelphi University•Village of Garden City, NY

1d•Onsite

About The Position

The Administrative Assistant will handle procurement for the largest department in the College of Arts and Sciences. This role is responsible for all ordering and balancing of the departmental budget. This is a part-time position, requiring 25 hours per week.

Requirements

Very good computer skills, including proficiency with Adelphi administrative systems (e.g., eProcurement), Google Drive, Google Documents, Google Spreadsheets, Microsoft Word, and Microsoft Excel.
Must pass an Excel test administered by Human Resources.
Ability to prioritize workload based on volume, urgency, etc.
Good organization skills and attention to detail.
Good interpersonal skills.
Ability to handle multiple tasks effectively and accurately.
Ability to be discreet and maintain high confidentiality.
Good verbal and writing skills.
Knowledge of University policies and procedures.
Ability to work with students and colleagues in a diverse environment.

Nice To Haves

Bachelor's degree is strongly preferred.

Responsibilities

Pricing, ordering, and receiving of all supplies, equipment, and other purchases for the Biology department, including receiving and distributing live animals (mice and insects) and hazardous chemicals, and interacting with outside vendors and other departments.
Maintenance and updating of all purchasing records.
Monitoring expenditures and budgets, and providing the Chair with detailed, itemized monthly reports on budget-line specific expenditures.
Coordinating and processing service and repair calls and service contracts upon notification.
Maintaining updated, detailed lists of all departmental equipment.
Coordinating travel, lodging, and entertainment arrangements for new faculty candidates and guest speakers.
Performing other job-related duties as assigned.