Administrative Assistant - Part Time

Modern Technology Solutions Inc•Dayton, OH

5d•Onsite

About The Position

Modern Technology Solutions, Inc. (MTSI) is seeking an Administrative Assistant for our Dayton, OH office. The Administrative Assistant handles a variety of administrative tasks to support the efficient operation of an office. Key responsibilities include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining filing systems. Required skills include proficiency in Microsoft Office, strong organizational abilities, excellent communication skills, and attention to detail. Previous experience in an administrative role is preferred. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Requirements

Functional and operational proficiency in job duties
Project and program implementation
Resourcefulness in resolving issues
Independent work capability
Knowledge of organizational processes and goals
Problem-solving and analytical skills
Leadership in project tasks
Strong computer skills
Effective communication (oral and written)
Interpersonal skills and teamwork
Collaboration/Teamwork: Engages others across roles through communication and mutual respect, shares insights, enabling effective teamwork to ensure collective success. (teamwork)
Technical and Functional Skills: Leverages technical and functional expertise to deliver high performance, addresses challenges, and supports business needs while pursuing continuous skill development. (domain knowledge)
Entrepreneurialism: Fosters innovation, evaluates ideas, and advances initiatives with sound judgment and organizational awareness to drive growth and impact. (innovation)
Communication: Communicates clearly and effectively, fostering understanding, collaboration, and alignment through active listening and impactful messaging. (effective communication)
Customer Focus: Prioritizes customer needs, builds trust, and delivers exceptional service by using insights to drive improvements and strengthen relationships. (customer insight)
Proficiency in Microsoft Office
Strong organizational abilities
Attention to detail
U.S. Citizenship is required.

Nice To Haves

Previous experience in an administrative role is preferred.

Responsibilities

Assist in managing calendars, scheduling appointments, and coordinating meetings.
Prepare and process correspondence, presentations, reports, and documentation.
Handle communications by responding to emails, phone calls, and inquiries in a professional manner.
Maintain and update operational records, including databases and filing systems.
Collaborate with internal and external stakeholders to facilitate effective communication and task execution.
Ensure compliance with organizational policies and procedures within all administrative practices.
Greets employees and visitors and directs them to the proper person or department and handles incoming telephone calls
Is the first person a visitor meets or speaks with and is critical to ensuring that the first impression of the organization is lasting and positive
Maintains visitor control logs
Maintains conference room schedules and assists with meeting preparations
Create and update documents, spreadsheets and PowerPoint charts
Coordinates staff meetings and conference calls
Works on various administrative projects for the company as needed
Distributes mail; receives and distributes supplies and other incoming packages
Follows standard company practices and procedures
Assist with ordering items for the office or events as needed
Assist with Badge PIN assignment in Virtual Keypad
Assist with Badge creation in Aurora
Request content for and update MTSI Dayton awareness slides for television in kitchen
Assist Social Responsibility Leads with tasks, as requested