Administrative Assistant (Part-Time)

Bauer Family Resources•Lafayette, IN

10d•Hybrid

About The Position

The Administrative Assistant provides high-level administrative and operational support to the Chief Executive Officer. This role is ideal for someone who is organized, professional, detail-oriented, and comfortable managing multiple priorities. The Administrative Assistant works closely with the CEO, Executive Team, Board members, committees, vendors, and community partners. Because this position supports executive operations and organizational governance, confidentiality and discretion are essential.

Requirements

High school diploma or equivalent required
At least 2 years of administrative support experience
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Strong written and verbal communication skills
Strong organization and time management
Ability to manage several priorities and deadlines
High level of professionalism and confidentiality
Accurate note-taking, recordkeeping, and meeting-minute preparation
Strong attention to detail
Problem-solving and initiative
Ability to work independently and collaborate with different stakeholders

Nice To Haves

Associate degree preferred
Experience supporting senior leaders or an executive office preferred
Experience working with nonprofit executives, boards, or leadership teams preferred
Experience coordinating events, fundraising activities, or community engagement preferred
Experience supporting Board or governance processes preferred
Knowledge of nonprofit governance and Board meeting processes is a plus

Responsibilities

Manage the CEO's calendar, meetings, appointments, and events
Coordinate meeting locations, virtual links, agendas, materials, and logistics
Resolve scheduling conflicts and help prioritize appointments
Confirm attendance and communicate meeting details
Attend Executive Team, Board, committee, and other assigned meetings
Record, prepare, and distribute accurate meeting minutes
Maintain official meeting minutes, governance documents, and organizational records
Prepare meeting packets, agendas, reports, and supporting materials
Assist with planning and carrying out annual fundraising events
Coordinate event vendors, invitations, sponsorships, registrations, timelines, and logistics
Track event deadlines, tasks, and follow-up items
Assist with special projects, research, data collection, and administrative initiatives
Order and maintain office and meeting supplies for executive operations
Complete occasional local errands and special projects assigned by the CEO