Administrative Assistant - Regina

CLAAS•Emerald Park, SK

1d•Onsite

About The Position

The Administrative Assistant supports the Sales, Service, Accounting, and Parts departments in the daily operations at the assigned Dealer location. The position is responsible for logistics, clerical paperwork, and reception. Supports Branch Manager with Customer events as well as Branding for CWHC.

Requirements

Proven ability to keep confidential data, maintain professionalism, and perform under pressure.
At all times, must be able to display high degree of judgment, discretion and confidentiality
Knowledge of general business practices
Ability to learn new software programs
Ability to multi-task and follow through with defined tasks
Ability to communicate clearly and concisely, both written and orally
Strong team member mindset
Good organization and time management skills with a willingness to work a flexible schedule to meet deadlines.
Strong analytical skills
Proficient computer use including Microsoft Office suite.

Nice To Haves

Job related experience in Ag Industry preferred, not required
Previous A/P and A/R experience desired

Responsibilities

All reception duties – phones, mail, greeting customers, POS, business cards, key log book, and petty cash.
Books hotel rooms and negotiate pricing of contracts.
Orders office and customer lounge supplies ensuring cost efficiency and ample stock.
Coordinates logistics for service and sales equipment.
Records incoming and outgoing reports in ASPEN.
Completes whole goods inventory, location, and reconciliation.
Manages bank deposits.
Manages Showroom displays.
Organizes clinics, factory tours, and grand openings.
Interacts with internal and external vendors as needed.
Manages all CLAAS and CWHC branding and fixtures.
Prepares agendas and take minutes at managers meetings.
Orders janitorial personnel and supplies.